{Photographs by Sally J Shim}

Spring is the busiest time of year at Casa Shim. It kicks off with our anniversary, my birthday followed by J's birthday three days later. And then there is a quiet lull for a bit and then it is j's birthday and a dozen end of the school year activities--class party coordinating, volunteering at school events, chaperoning field trips and helping teachers with various projects. This is all in addition to my actual "work" which definitely has been cutting into my sleep time these days. {insert yawn} Oh and then there's the PACKAGING101 workshop that Joke and I are preparing for as well as some other fun projects in the works. I'm not complaining though because I feel extremely blessed to be doing what I love to do. But one must have a system to stay organized and to keep it all under control. I'm a visual person so I need to be able to SEE what I need to DO in order for it to get DONE. I used to use my pinstrip to organize my tasks in order of importance but I haven't found the right spot for it in my studio so sadly it is sitting in the corner collecting dust at the moment. I do have a large linen pinboard hanging above my computer which I used to pin pieces of paper with project descriptions on it. Over the weekend I finally spent time creating a system to help me stay on top of my projects. First off I designed and printed little "index" cards with a space for 1) task name, 2) description and 3) due date.

Then I filled out cards with all the tasks on my to do list.

Once a task is completed I stamp it with a "Delivered {Date}". Can I tell you how satisfying it is to see that stamp on a card? Very. 

I put on a mini binder clip on the top of each card and then placed 30 little pins in a 6x5 grid on the pinboard. All the cards are lined up in order of importance [due dates] so I can always have a gauge of what I should be working on next. The great thing is if a new task comes into the mix I can switch up the order of the cards. So far this is working great for me. [I keep thinking a wood + nail version would be super cute, too.] I still make my daily to do list but I only put the tasks that require immediate attention on the list. Do you have a system for organizing your tasks? Please do tell!

Reader Comments (28)

This is brilliant! I had an idea to design a simple oversize calendar where each day would fit post-its with to do items. I guess that would only give you one month view and wouldn't really work for long term projects. ;-)

06.2.2011 | Unregistered CommenterSKYCreatives

I love that you can move them around- brilliant.
These would be good for kids too- for homework & chores & other tasks.

06.4.2011 | Unregistered CommenterMartha

Actually I think Melani Rae is wrong about the waste - the clips are metal so can be recycled, you said the paper is recycled. Also, paper makes much less waste and has a much smaller impact on our environment than e-waste. You can't tell me that everyone doesn't know someone who is constantly upgrading their phone/computer/ipad so they can be "more efficient" - as if a pack or two of note cards a month comes even close to that! I doubt it. Not to mention the power that these devices burn each time we use them. Paper requires no electricity. Once it's produced and you purchase it, it's free. Plus, while pulp and paper is slowly being outsourced to Asia and South America, right now there are still pulp mills in the US and Canada, so you can argue that you're helping the economy as well. I don't really see paper going away anytime soon. Sure, computers are wonderful, but seriously, it takes a lot less time for a tree to grow than it does for outdated plastic circuits to decompose. Besides, if you tried to put all that stuff on a screen of the same scale, it would be super wasteful. Anyway, I love it.

06.5.2011 | Unregistered Commentertwinkle

I was unusually contented to flaunt this web-site.I wanted to thanks in behalf of your habits in the incite of this wonderful typical to!! I certainly enjoying every small abate of it and I partake of you bookmarked to into unmistakable bushy-tailed possessions you blog post.

06.7.2011 | Unregistered Commenterlogiciel turf

I <3 THIS so much!

06.9.2011 | Unregistered CommenterLynn++

ANGIE // Thanks, Angie!

JOKE // Love you lady! :)

06.14.2011 | Unregistered CommenterSALLYJSHIM

SKYCreatives // That is a lovely idea, too!

MARTHA // I'm working on one for the boys!! :)

TWINKIE // Thanks for your input! :)

LYNN // Thank you!

06.14.2011 | Unregistered CommenterSALLYJSHIM

Do you have this as a PDF or Word doc you can share. I am miserable at lining things up and have never printed on little cards. Love your blog!

07.15.2011 | Unregistered CommenterMelissaW

PostPost a New Comment

Enter your information below to add a new comment.

My response is on my own website »
Author Email (optional):
Author URL (optional):
Some HTML allowed: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <code> <em> <i> <strike> <strong>